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How to Make an Office Workspace Look Professional

Lifestyle

It's believed that the average employee spends one-third of their lifetime working on average. This is a pretty scary number when you take into account sleeping and other activities. The workplace is not just someplace you go to work in at this point; it's become a literal second home for many people.

Gone are the days of the 80's cubicles, where employees felt like they were in a prison. A workspace can be a fun place while remaining professional.

Storage Space

The last thing you want to see in a workspace is clutter, and unfortunately, that is hard to get rid of without a storage place. Depending on the workplace itself, there will be different items that need to be stored. You can't really throw away items as well, which can include things like furniture, important papers, electronic devices, and other equipment in the office. If there are many desks in your space, you should make sure that every employee is able to gather their belongings in a storage space that's exclusively for them. This will make sure that no clutter is left on desks and the shared areas. If you're leasing a big office, make sure that there is a storage room or basement that allows the storage of office equipment.

Choosing the Right Furniture

Many people think that furniture only matters in their homes. However, workspaces can sometimes be much better looking and comfy when you add proper furniture to it. While lounge sofas and similar pieces of furniture may not be ideal for performing a task on a laptop, having them around for breaks can prove to be useful. More importantly, focusing on comfortable chairs and tables can add to the spaces where employees can work if it's an unconventional business. Being only able to work on a desk can get tiresome after some while. This is why a lot of business owners choose to go with professional office fitout providers, which can help in redesigning the whole interior and setup of furniture to make a space more suitable for work. Finding the best setup for your furniture can be a tedious process, so you may want to consult an expert to make this procedure smoother.

Removing Unnecessary Noise

A workspace can have different levels of noise that can add to its level of professionalism and theme. Music can be a good motivator and mood-setter in many offices, but certain offices may opt for white or pink noise in their respective space. Depending on the type of business you're operating, the level of noise can be either a distraction or soothing background noise. You can survey your employees to figure out what they would prefer the most, and start making little compromises to make sure that they are all satisfied with the level of noise.

Lighting

You won't believe how a few lights here and there can entirely transform your workspace into a more professional setting. Natural light is always preferred over artificial lighting because of its health benefits and aesthetic look. If you don't have the luxury of a natural light setup in your office, you can opt for lamps and new ways of lighting instead of fluorescent bulbs.

You can even buy one of these color-adjustable light setups that can change colors with the press of a button; it can be a motivating element in your office. Avoid covering the walls in flashy colors so it wouldn't strain the eyes and distract employees unnecessarily.

Having a Dress Code

While many companies avoid enforcing a strict dress code, it still remains a necessary element in maintaining a professional work environment. This doesn't mean that you'll have to force your employees to wear the same uniform, but rather provide broad guidelines on what they are expected to wear to work. This is very important in jobs that require manual work; the wrong type of clothes can translate into injury, i.e. sandals instead of safety shoes.

Filing System

If you're in a line of work that requires you to do a lot of paperwork, you can easily get swamped in files and documents if you don't keep them in check. A filing system is the best way to create an organized paper space that can remove all paper clutter while also being efficient at storing important papers. You don't want to constantly panic because you can't find an important document in a pile of papers. An organized filing system will reduce the time it takes you to locate any paperwork you need for your business, in addition to adding a professional look to your office.

The importance of designing and maintaining a professional workspace isn't only about aesthetics, but also the direct effect it has on employees. Spending long hours in one place is not something easy to do, which can be a worse problem if that space or place is not designed to be professional. The professional outlook of an office can boost the productivity of employees as well, so it might pay off, in the long run, to focus on creating a professional environment in your workspace.

3 min read
Lifestyle

Help! My Friend Is a No Show

Email armchairpsychologist@swaaymedia.com to get the advice you need!

Help! My Friend Is a No Show

Dear Armchair Psychologist,

I have a friend who doesn't reply to my messages about meeting for dinner, etc. Although, last week I ran into her at a local restaurant of mine, it has always been awkward to be friends with her. Should I continue our friendship or discontinue it? We've been friends for a total four years and nothing has changed. I don't feel as comfortable with her as my other close friends, and I don't think I'll ever be able to reach that comfort zone in pure friendship.

-Sadsies

Dear Sadsies,

I am sorry to hear you've been neglected by your friend. You may already have the answer to your question, since you're evaluating the non-existing bond between yourself and your friend. However, I'll gladly affirm to you that a friendship that isn't reciprocated is not a good friendship.



I have had a similar situation with a friend whom I'd grown up with but who was also consistently a very negative person, a true Debby Downer. One day, I just had enough of her criticism and vitriol. I stopped making excuses for her and dumped her. It was a great decision and I haven't looked back. With that in mind, it could be possible that something has changed in your friend's life, but it's insignificant if she isn't responding to you. It's time to dump her and spend your energy where it's appreciated. Don't dwell on this friend. History is not enough to create a lasting bond, it only means just that—you and your friend have history—so let her be history!



- The Armchair Psychologist

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